Preparing a business meeting can be difficult. First you want to make sure that the information is important enough to call a meeting. This will assure that you do not waste time. Next you should notice with information on when where the business meeting will be held. Make sure to send the notice to members in a timely manner before the meeting. This will give the members time to prepare. Attaching an overview of the previous meeting might give them time to think up questions. Business meetings usually take place in conference venues. You should have the tables and chairs set up for the members before it starts. Place some beverages or some kind of refreshment on the table. Call the meeting to order and pass around an attendance book. This will let you know who was not here so you can update them on the given information. Ask the secretary to list key points from the meeting. This will allow you to make copies later for the business members. At the end of the meeting ask everyone if they have any other business.